|"THE SMOOTHER MOVER"||BONDED & INSURED|
7436 Alexandria Ferry Road
Clinton, MD 20735
ICC MC# 350433
Office Moving Guide:
This guide has been prepared to make the packing and moving easier for employees and reduce unnecessary delays for the moving company.
The following information and instructions Page contained in this Guide have been prepared to make the packing and moving easier for our employees and to reduce unnecessary delays for the moving company selected. Following these instructions will help for a smooth and efﬁcient transfer to our new location.
General Information preparation for the "move"
It is your responsibility to have your staff follow these instructions. Be sure that all employees in your department or section receive this Ofﬁce Moving Guide.
Personnel will be functioning in the new ofﬁces on a normal basis immediately after reporting to work, if the move is properly preplanned.
You will be reSponsible for your own packing before the actual move. Follow the instructions contained in this booklet. They will be of assistance to you, not only before the move, but when you unpack at the new ofﬁces.
All Packing Should Be Completed Prior To The Start of The Actual Move.
ONLY PERSONNEL DIRECTLY INVOLVED WITH THE MOVE SHOULD BE PRESENT DURING THE COURSE OF THE MOVE
AFTER THE MOVE
1. Your First Concern
Your first concern will be to get unpacked and back to a normal operating routine as quickly as possible.
As soon as you have completed unpacking, break the cartons down and place them in a central area for removal from the office
Although the mover will exercise extreme care, some damage may still occur. Prior to establishing a claim, the Employee, the Supervisor or the Move Consultant must be familiar with the condition of the furniture or equipment to know if damage occurred during moving. If damage has occurred, a report similar to the one below should be completed and given to the Move Consultant within three days.
The mover cannot be responsible for your personal possessions, such as legal papers, money, lighters, fountain pens, etc. For your own protection, we suggest that you move these items privately. If you need special containers, ask your Move Consultant.
Be sure that all cartons are properly assembled_ Leave a two inch space at top of each carton. The mover has special cartons and boxes available for electronic equipment, libraries, bulk supplies, lamps and other breakables. If you require special boxes or packing services, ask your supervisor to advise the Move Consultant.
Pack all contents. This includes current working papers, letter trays, books and other desk top items.
SEAL PAPER CLJPS, PENCILS AND AU. OTHER LOOSE MAMMALS' IN ENVELOPES AN'D THEN PACK THEM IN okrao.Ns. PROTECT ALL GLASS RFC.EPTACLES WriFf PAPER OR OTHER STUFFINGS. ._SAVE GLASS TOPS AN! PADS ON TOP OF DEZ.KS FOR THE MOVER
4. Filing Cabinets
Move with contents intact. Tighten the internal drawer plate in each drawer to hold contents in place.
5. Secutifty Files
All files should be locked prior to moving. If security regulations necessitate escorts, advise the Move Consultant and he will make arrangements with the mover. Security files may then be consolidated and moved on one or more vans as required.
6. Supply or Storage Cabinets
Pack all contents in cartons. Cabinet doors should then be locked, taped or tied.
7. Book Cases
Remove all books and pack in cartons.
8. Coat Racks or Lockers
Pack all items and contents.
9. Office Machines
Do Not Pack These Machinesi Leave the machines on top of their desk or stand. Typewriter carriages must be centered and all machines must be unfastened and disconnected. Pads and covers for machines should be placed in a carton. Mover will give particular attention to all these units.
Where locks and keys are available for any items being moved, keys should be wire tagged and coded to the locks they fit and packed in a safe place.
11. Pictures, Maps & Bulletin Boards
If secured, remove these items from the wall. Tag each piece according to Tagging Instructions; place them on end, back-to-back in carton. If the item does not fit in a carton, lean it against the wall and the mover will take it from there. Consolidate small pictures in container. Cushion with packing material, i.e. newspaper.
12. Special Equipments
Professional servicing may be required for Xerox, !BM or other data processing equipment. This service is available from either the mover or the manufacturer's service department. If you require electricians, plumbers or machinists, the Supervisor should advise the Move Consultant well before the moving date.
ALL EQUIPMENT CONTANING LIQUID MUST BE DRAINED PRIOR TO MOVE
13. Plants (Live or Artificial)
Since the mover is not responsible for the safe transportation of plants, employees must arrange for other methods of transportation.
Desk Letter Trays - Empty papers and pack in correctly marked cartons.
Cardex Files - Keep rods and file guards tightly drawn. Bind loose cards together with rubber bands in batches of about 150 and pack in cartons.
Furniture Casters - Remove loose casters and pack in cartons.
Odds & Ends - Pack desk clocks, calendars, rubber stamps, bookends in cartons or if special packing is required, notify Move Consultant in advance.
Employees Sonsolldating - Consolidate your office belongings with those of other employees being located in your immediate area at the new location. This will help conserve carton space.
Electronic and Telephone Service Equipment - Utility servicemen will have been notified in advance of this move. Remember, telephone servicemen are required to disconnect phones secured to desks.
1. MOVING LABELS:
Assorted colors are available for your tagging requirements. (See illustrations.) Obtain your specific code assignments for floor, room, number, etc. from your Move Consultant. Carefully print your identification code in large letters with a dark crayon or magic marker before placing tags on items to eliminatedamage.
2. DO NOT MOVE: If items are not to be moved or if equipment and furniture are to be discarded, be sure to tag them with "Do Not Move" labels. This will eliminate unnecessary expense.
3. SPECIAL TYPES OF FURNITURE:
Such as "L" desks and conference tables may need to be dismantled. If so, be certain that all sections of the pieces of furniture dismantled have the same tag color and code information.
4. TAG PLACEMENT:
Please follow the illustrations on the following pages in order to place coded tags in a uniform manner. The mover requires this uniformity to quickly and efficiently replace your furniture and equipment in the new location.
These pressure sensitive arrows point to the direction in which an object is to be located in the new quarters. These removable arrows are color coordinated with the moving labels, and may be applied to floors, walls, ceilings, etc.
"DO NOT MOVE" STICKER
Use only for items not to be moved or furniture and equipment to be discarded.
copyright © 2008, Johnson Moving & Storage, all rights reserved